the definition :
Responsible for receiving and sending college letters, and then sending them to the concerned authority electronically
organizational link:
It is linked to the office of the dean and the vice dean of the college, departments and units.
Staff:
Supervisor of the Administrative Communications Unit
Communications Unit Supervisor Duties:
1 /Responsible for receiving all incoming letters and circulars from all official authorities electronically through the university's transaction processing system.
2/ Examine the transactions and transfer them to the destination within the college (dean - agents - heads of departments) to complete the necessary.
3/ Close the transaction electronically after directing it
4/ Receipt of letters issued by the college’s administrative authorities after approval by the (Dean - Undersecretary) on them.
5 / Ensure that the (Dean - Undersecretary) approves all issued letters and that all letter attachments are present.
6/ Withdraw the entire transaction (scanning) before sending it.
7 / Export the transaction electronically and on paper, if necessary.
8/ Provide all requirements for exporting the transaction from envelopes of various types and sizes.
9 / Track the transaction in case the response is delayed by inquiring about the transaction progress system by entering the transaction number and searching electronically.
Administrative communication is the point of communication between the College and all departments of the University, as well as external entities, where it handles, preserves and guides incoming and outgoing transactions in a manner that is easily traceable, and conducts inquiries and responses to auditors' queries, thus contributing to the smooth functioning of the College.
Functions of the Unit:
- Conversion of paperwork into electronic services.
- Receiving all communications received by the College and transmitting them to all bodies concerned with the College.
- Receive all correspondence from the College and take all prompt measures to send it to the competent authorities inside and outside the College.
- Distribution of instructions and decisions to all bodies of the College, both automated and paper.
- Long-term commitment to the adoption of advanced and successful information and communication technologies.
- Polarizing distinct human capabilities.